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Document Archival Services

We realise that juggling your obligations under the "Records Management: NHS Code of Practice" with available space for suitable document storage can be a big problem for many of our customers. For this reason, eSupplies has teamed up with a trusted supplier of document archive services to provide you with a secure, extremely responsive service that is cost effective.

Our provider's processes and procedures have been audited and approved by NHS Information Governance, and they have an unbroken +20 year history of working with both the NHS (both Primary and Secondary Care) and Nuffield Health. They are also ISO 27001 and 9001 accredited.

As with the other services we offer, we have made the pricing as transparent and as cost-effective as possible. A summary of pricing is below:

Set-up costs and rental:

  • £1.30 barcoding, database entry & warehouse entry fee per box
  • £6.13 storage per box per year

Note: Our provider does NOT charge any early permanent outage/early fees exit if your storage needs were to change during a contract period

Retrieval Costs:        

  • £2.50 per retrieval + courier delivery (always secure) or if appropriate we can scan & email securely using Becrypt software (FIPS 140-2 accredited which is FBI / CIA Standard)

Note: There are NO extra fees for emergency retrieval/same day retrieval should this be required.

Other Services available:

  • £2.50 per flat pack box (or you can use your own)
  • £4 confidential destruction per box
  • £1.50 non-confidential destruction per box
  • Document scanning and electronic document management services available on request

To order document archival services, please either add the service below to your basket or call us. Likewise, if you have any questions whatsoever about this service please do not hesitate to contact us on 01865 261451.


To download the "Records Management: NHS Code of Practice", click here (Part1) and here (Part 2)


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eSupplies Medical is a trading name of Williams Medical Supplies Ltd, a DCC business